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Royalty Free Music Library

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Privacy Policy
(Soundimage, 05/24/2018)


SOUNDIMAGE PRIVACY POLICY


INTRODUCTION

This document called „Privacy Policy” is aimed to describe rules of personal data processing for Users and Customers of Soundimage Website (www.soundimage.eu) as well as to comply with informational obligations under the General Data Protection Regulation (GDPR) (EU) 2016/679.


TERMS

Soundimage Website - Website located at www.soundimage.eu

Soundimage - The Soundimage Company, owner of Music Library and the Data Controller for the purpose of Music Library Service, represented by Wojciech Panufnik, with its registered seat in Warsaw, 03-138, ul. Topolowa 30/32, using REGON (the National Official Register of Business entities) number: 140821990, incorporated in the Register of Business Activities run by the Warsaw City Hall, number 441331

User – any party vising, browsing Soundimage Website

Customer – a User who registered customer account at Soundimage Website giving his/her permission for processing of his/her personal data, needed in order to providing services by Soundimage as well as using Soundimage Website in accordance with the provisions of this Privacy Policy.

For the purposes of easier understanding and reception of this Privacy Policy, the term “User” and the term “Customer” maybe swapped by the term “You” and the term “Data controller” may be swapped by the term “We”.

GENERAL RULES

We respect your privacy and we pay particular attention to the protection of your personal data.
Protection of personal data is provided in accordance of the General Data Protection Regulation (GDPR) (EU) 2016/679.

Users may use Soundimage Website without providing their personal data, except IP address which is collected automatically (for example in case of downloading of a demo track)

Customers provide their personal data in order to register Customer account by filling registration form or / contact form and are informed that account registration results of collecting and processing their personal data. Before completing the registration Customers may decide if they give their consent to the processing of their personal data or not.

DATA CONTROLLER

We are the Data Controller (here after referred to as “Data Controller”) for personal data we collect sub ject to this Privacy Policy. Our address is: Soundimage, Wojciech Panufnik, ul. Topolowa 30/32, 03-138 Warsaw, Poland, NIP 536-123-48-45, REGON 140821990 .

DATA PROTECTION OFFICER

Data controller assigned Data Protection Officer, who may be contacted at this address: Wojciech Panufnik, iod@soundimage.eu

PURPOSE OF PERSONAL DATA PROCESSING


The personal data of Users and Customers of Soundimage are processed due to following reasons:

- provisions of Soundimage services, selling of Soundimage products,
- marketing reasons (in e.g. if you signed up for our newsletter)
- contact reasons (in e.g. if you use our contact form or contact us by e-mail)
- financial and law reasons, in particular issuing variety of documents related to purchase on our website (in e.g. invoices, license certificates and agreements)


TYPE OF COLLECTED DATA

In respect of privacy of our Users and Customers we collect only data which is necessary for certain purpose of its processing.

If you sign up for individual Customer account we need to collect and process following data: name, surname, full address data (country, city, zip code, street with number), email address, phone number, IP number (which is collected automatically), password (encrypted).

If you sign up for company Customer account in addition to above we need to collect and process following data: company name, VAT number (in applicable).

If you use contact form we process following data: email address, name, surname and phone number.

We also collect your order and purchase history, downloaded files (including demo files) together with your IP address for security reasons.

ADDITIONAL DATA

During process of Customer account registration we may ask for your consent to provide your answers to a few questions, in form of a short poll, which will allow us to prepare our offer better in terms of your needs, in e.g. make those of our products, which maybe more interesting to you, more visible and expose less those of our products which may be not that interesting to you. This process is only in order to suit our offer to your needs. This data is used internally by us and is not passed to any unauthorized third party.


PERIOD OF DATA PROCESSING

Your data will be processed during entire period of providing of our services and sometimes after it, but only in a scope which is necessary and allowed by the law regulations (i.e. processing due to financial reasons, claims etc). In this case your data will be processed only during the period which is necessary in order to complete the reason of data processing.

In case of concluding an agreement between you and us, in particular License Agreement, your personal data will be processed during entire period of such agreement and even after during the period necessary to protection and defense of the copyrights.


PROVIDING YOUR PERSONAL DATA TO OTHERS


Your data may be provided to other Parties (here after referred to as “Data Processors”) which may process your personal data on behalf of Data Controller, In particular IT companies, hosting companies and Internet services providers, marketing agencies (i.e. in case of newsletter mailings), accounting companies, third party companies which deliver on-line payment services for us. Also to companies which provides us with infrastructural services, advertising services, analytical services and companies providing personalization and optimization of our website. Data Processors are allowed to process your data only according to the precise Data Controller's instructions and on behalf of agreements concluded with Data Controller.

YOUR RIGHTS

We would like to inform you that current law regulations grant following rights to you:

- Right of access to the data which means the right to know whether data concerning you are being processed and, if so, access it with loads of additional stipulations (GDPR Article 15)
- The right to rectification. When personal data are inaccurate you can require to correct them indeed (GDPR Article 16)
- The right to erasure or right to be forgotten
- The data subject right to restriction of processing
- The right to be informed (this is fulfilled mainly by this Privacy Policy)
- The right to data portability
- The right to object (processing based on legitimate interests, the performance of a task in the public interest or the exercise of official authority including profiling, direct marketing including profiling and processing for scientific/historic research or statistics)
- Rights relating to automated decision making and profiling (You have the right not to be subject to a decision when it is based on automated processing; and it produces a legal effect or a similarly significant effect on the individual)

You also have a right to resign from receiving our Newsletter, if you previously express your will to receive it. To resign form optional Newsletter, you need to uncheck Newsletter option on this page:
http://www.soundimage.eu/account_newsletters.php .


COOKIES

Cookies (here after referred to as “Cookies”) are a small text files sent by WWW server and saved on user's device (i.e. computer using for browsing the particular website). The data saved in a cookie file can be accessed and read only by the server which created it (you can read more about cookies here: https://en.wikipedia.org/wiki/HTTP_cookie)

Soundimage Website uses Cookies in order to provide service (website) from technical side and for statistic reasons. Using Cookies is not related to identifying the Users' or Customers' identity thus using Cookies is not related with personal data processing.

We use Cookies in order to provide you easier and better navigation of our website as well as to remember your settings and preferences to make them available once you return to our website.
We also use Cookies for statistical reasons in particular using external services like Google Analytics and AddThis.com

You can disable Cookies on your side using settings options in your browser but this may cause some parts of our service will be working incorrectly.

We use following types of Cookies:

a) Internal

osCsid – server session identifier, thanks to which we know that you are logged in to your account, or you added a product to your cart, etc.

b) external from Google Analytics:

__utma - Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.

__utmb - Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics.

__utmc - Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.

__utmz - Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics

c) External from AddThis.com:

__atuvc, __atuvs, di2, Loc, ouid, uid, uvc, vc – Cookies used by popular social widget called „AddThis” used to share content from a particular website to make it available for a range of other popular platforms.

FINAL PROVISIONS

Using our service you accept provisions of this Privacy Policy.
Soundimage is allowed to make changes in Privacy Policy in any time.

Last version: May 24th 2018.



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